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Clear writing is clear thinking, framed for the reader, in plain language. Previous Business Writing Tips have focused on thinking clearly and framing ideas in one of three reader-friendly models. The next several Business Writing Tips will focus on using plain language. A Simple Test Plain language is easy to read. It’s simple, clear, . . . → Read More: Use Plain Language When composing emails, you are much more productive if you think and write from the reader’s perspective. This simple solution is easier said than done. An officer in charge of a U.S. Navy Shipbuilding facility calls this fundamental change a “force multiplier.” He personally models this approach and coaches his staff to do the . . . → Read More: A Strategic Advantage that Begins at the Keyboard “The gap between knowing and doing is greater than knowing and not knowing.” Ken & Margie Blanchard Do What You Know To Do In Your Life This gap is real in much of what we do. We know to stretch our muscles before playing sports. We know . . . → Read More: The Harmful Effects of Rambling Rose Productivity Tip Poorly written emails today suffer the same consequences as poorly written memos and letters of earlier times. So, when writing emails to your colleagues and clients, remember to create a professional image by following these simple guidelines. As you do, you will help others meet important deadlines and keep projects on target. . . . → Read More: Follow Basic Email Etiquette for Greater Productivity Productivity Tip To clearly communicate a deadline, timeline, or schedule for what needs to get done, avoid worn-out clichés in your closing sentence. Give Readers What They Need, to Get What You Want Before readers can do what you want to get done, they need to know when you want it. They need to . . . → Read More: Avoid Worn-Out Clichés in Your Closing Sentence Productivity Tip To clearly communicate what needs to get done, avoid worn-out clichés in your opening sentence. Give Readers What They Want Readers scan most emails in 3-5 seconds looking for quick answers to the questions, “How does this email affect me? Do I have to do anything?” The farther the answers are from . . . → Read More: Avoid Worn-Out Clichés in Your Opening Sentence Productivity Tip You are more productive when you prominently position your bottom line up front. This writing tip is easier said than done. Here are five things you can do to make your emails and other documents easy to read—and write! Figure out what you want to get done. Sometimes you know what you . . . → Read More: Five Ways to Make It Easy for Your Readers Productivity Tip To help your readers get things done, give them your “bottom line” up front. This writing tip is common sense, but not common practice. Common Sense It’s common sense if you want to be more productive. You get things done by being up front and clear with the reader. Put your most . . . → Read More: Put What You Want to Get Done in Paragraph One Productivity Tip When you want your emails to get things done, begin with a forecasting subject line. This simple step will turn your readers from passive to active. It often determines whether your email gets read or not. Forecast the Bottom Line of Your Email in the Subject Line Forecasting subject lines tell the . . . → Read More: Use a Forecasting Subject Line |
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